02/12/2025

Microsoft Power Apps: the smart shortcut to digital transformation for SMEs

More and more small and medium-sized enterprises are asking themselves “What is Power Apps, exactly?” and how it can support their digital transformation. The answer is simple: it’s a tool that allows you to turn spreadsheets, paper forms and email-based processes into custom business apps, without building complex software from scratch.

What is Power Apps (in simple words)

When you search Google for “What is Power Apps” or “Microsoft Power Apps”, you often find very technical definitions. In reality, Power Apps is a Microsoft low-code platform that lets you create business applications using a graphical interface. You simply drag and drop elements, connect your data, set up basic logic — and your app is ready.

It works with the data you already use every day: Excel, SharePoint, Microsoft 365, Dynamics 365, SQL databases and many other connectors. Instead of updating spreadsheets manually or exchanging endless emails, you can rely on an app that collects, validates and organizes information in a safer and more structured way.

Why Microsoft Power Apps is perfect for SMEs

For small and medium-sized enterprises, time is the most valuable resource. Every repetitive activity, duplicated data or approval stuck in someone’s inbox becomes a bottleneck. Microsoft Power Apps was designed to eliminate these friction points and help companies digitalize workflows quickly and efficiently.

Thanks to its low-code approach, you don’t need to be a developer to create a useful solution. Department managers can turn an idea into a working app in collaboration with the IT team or a partner like Esobit. Costs are significantly lower compared to traditional software development, and businesses remain free to update or extend the app over time as their processes evolve.

Another crucial advantage is the integration with the wider Microsoft Power Platform: Power Apps works seamlessly with Power Automate (to automate tasks) and Power BI for data analysis. This means you can move from a simple spreadsheet to a fully digital workflow — from data collection to reporting — with minimal effort.

Real examples of how SMEs can use Power Apps

To better understand the potential of this platform, imagine a few everyday scenarios:

– Your team uses a shared file to track vacations, leave requests and overtime. With a Power Apps solution, employees can submit requests from their smartphones, managers can approve them with one click, and everything stays updated in real time.
– Your warehouse is managed through spreadsheets and handwritten notes. A custom inventory management app helps you register stock movements, check quantities and track products directly from a tablet.
– Customer service receives emails and phone calls for support. A ticket management app centralizes requests, assigns tasks and tracks progress, making everything measurable and organized.

How to get started with Power Apps in your company

The best way to start with Power Apps isn’t by planning a large project, but by identifying a simple, concrete need: a process that is slow, manual or error-prone. Once the process is identified, you can define which data should be collected, who will use the app, and what rules are required.

From there, the first version of the app can be built and tested by a small group of users. This approach delivers visible results quickly, reduces resistance to change and provides valuable feedback for improvements. Once the first project is successful, expanding Power Apps to other departments becomes much easier.

The role of Esobit: from idea to your first working app

Esobit helps SMEs move from “curiosity about Power Apps” to real digitalization projects. We begin by analyzing your processes, identifying the most impactful opportunities and designing together a simple, intuitive and scalable app.

We support you in structuring your data correctly, integrating Power Apps with the tools you already use (Microsoft 365, ERP, CRM, sector software) and training your team to manage future evolutions independently. Our goal is not just to deliver an app, but to guide your company towards continuous innovation.